Arrivals and Departures

We will organize a bus bringing you from Brussels to the venue on 8 August and back on 12 August. The meeting point for arrivals is Brussels Midi (Zuid) Train Station, where the buses will pick you up and take you to the venue. We advise you to be at the meeting point between 3 PM – 6 PM as the buses will operate to take you to the venue between those times. It is crucial that you arrive in Brussels well before the bus departure time and book your trip home from Brussels after the bus scheduled arrival at the meeting point. It is also very important for us that you communicate your travel details in the registration form accurately to help us plan. 

Additional information will be shared with you at a later point. If you have any burning questions, contact Simay ([email protected]) or check our FAQ section. 


The fee includes: 3-days training, including materials; 4-nights stay at the venue; full board (breakfast, lunch, dinner and coffee breaks); transport to and from the venue and the meeting point. 

Triple rooms 85 €
Double rooms  110 €
Single Rooms 150 €
10-Bed Rooms (mixes-gender) 50€
Add-on for volunteers of AFS organizations outside EFIL (applies to all categories) 80 €
Accommodation Type
  • Triple rooms: Located in the main building; equipped with 3 single beds (1 bunk + 1 bed); shared bathroom in the corridor. 
  • Double rooms: Located in the Sequoia building; equipped with two single beds; shared bathroom in the corridor.
  • Single rooms: Located in the Sequoia building; equipped with one single bed; shared bathroom in the corridor.
  • More-beds room: Located in the main building; equipped with 10 beds (5 bunks); shared bathroom in the corridor. Mixed-gender. Only 1 available. 

Venue: Centre Culturel Marcel Hicter  “La Marlagne”

Registration Process

HOW TO Register

Step 1: Participants Application. By filling in this form, you can apply for the VSS in a few minutes! Once you have filled in all the required information, you will receive an automatic email from EFIL confirming your registration.* At this stage you will be asked to express your room preference. Please note that as there is a limited amount of rooms for each category we can only confirm your preference in step 3: payment. Rooms are assigned on a first come first served basis

Step 2: Confirmation rounds. Every volunteer needs to be approved for participation by their national AFS organisation. Once we receive the decision by your offices, you will get an email telling you whether you have been approved or not for participation. There will be two rounds of confirmation emails. The sooner you apply the sooner you’ll know!

NB: Approval to participate in the VSS doesn’t mean your office will contribute financially to your participation so make sure to check this with your AFS organisation. – In case you cannot participate, because you did not get a scholarship, you still have to cancel via email to [email protected]. Only cancellations to this email are valid!

Step 3: Payment & Booking travel. With the confirmation email you will get the payment instructions. EFIL will send you an email once your payment has been received. After payment you can start arranging your travel; you will have to communicate these details in the next step of the registration.

Step 4: Workshop Selection and Logistical Details. After the confirmation of your payment, you can sign up for workshops and you will have to provide us with your travel details and other information such as dietary restrictions, etc. Once you have filled in all the required information, you will receive an automatic email from EFIL.*

*If you don’t receive this email please check your spam folder or contact us. 


1. Participant Application 20 May 26 June
2. First Round of Confirmations 10 June 
2. Second Round of Confirmation 01 July
3. Payment 10 June 07 July
4. Workshop Selection 14 June 16 July

Cancellation Policy

In case you decide to withdraw your registration, you will need to cancel by sending an email to [email protected] in the EFIL office. Only cancellations to this email are valid!

Please note that these cancellation fees will be charged:

  • If you cancel after 27 June 2022, you will be charged 50 Euro fee.
  • If you cancel after 7 July 2022, there will be no reimbursement and you will have to pay the full fee.

IMPORTANT! Once you register on the form and you are confirmed by your organisation, we assume that you will be a participant and accept the terms and therefore the cancellation policy. If the cancellation fee is not paid, you will be excluded from other EFIL activities.