Registration Process
1. Participants Application –> 2. Confirmation –> 3. Payment –> 4. Workshop selection
Steps by Step
Step 1: Participants Application. By filling in this form, you can apply for the VSS in a few minutes! Once you have filled in all the required information, you will receive an automatic email from EFIL confirming your application has been submitted.* At this stage you will be asked to express your room preference. Please note that this is not a booking: as there is a limited amount of rooms for each category we can only confirm your preference after you have paid in step 3: payment. Rooms are assigned on a first come first served basis.
Step 2: Confirmation rounds. Every volunteer needs to be approved for participation by their national AFS organisation. Once we receive the decision by your offices, you will get an email telling you whether you have been approved or not for participation. There will be several rounds of confirmation so the sooner you apply the sooner you’ll know!
NB: Approval to participate in the VSS doesn’t mean your office will contribute financially to your participation so make sure to check this with your AFS organisation. – In case you cannot participate, because you did not get a scholarship, you still have to cancel via email to vss@afs.org. Only cancellations to this email are valid!
Step 3: Payment & Booking travel. With the confirmation email you will get the payment instructions. Pay as soon as possible to secure your spot. EFIL will send you an email once your payment has been received. After payment you can start arranging your travel; you will have to communicate these details in the next step of the registration.
Step 4: Workshop Selection and Logistical Details. After the confirmation of your payment, you can sign up for workshops and you will have to provide us with your travel details and other information such as dietary restrictions, etc. Once you have filled in all the required information, you will receive an automatic email from EFIL.*
*If you don’t receive this email please check your spam folder or contact us.
Deadlines
| STEP |
OPEN |
CLOSE |
| 1. Participant Application |
13 March |
3 June |
| 2. Confirmation Rounds |
If you apply by 1 May |
confirmation by 5 May |
| If you apply by 7 May |
confirmation by 12 May |
| If you apply by 14 May |
confirmation by 19 May |
| If you apply by 21 May |
confirmation by 26 May |
| If you apply by 28 May |
confirmation by 2 June |
| If you apply by 4 June |
confirmation by 9 June |
| 3. Payment |
5 May |
15 June |
| 4. Workshop selection and travel details |
5 June |
2 July |
