The fee includes: 4-days training, including materials and welcome pack; 5-nights stay at the venue; full board (breakfast, lunch, dinner and coffee breaks).

Type of accommodation : EFIL Members Non-EFIL Members
Single Room 400€ 480€
Double Room 350€ 430€
Triple Room 325€ 405€
4-beds Room 300€ 380€
5-beds Room (mixed-gender; only 1 available) 270€ 350€

Accommodation Type

  • Single roomsequipped with one single bed; shower and bathroom in the room; linens and towels provided.
  • Double roomsequipped with two single beds; shower and bathroom in the room; linens and towels provided.
  • Triple roomsequipped with 3 single beds (1 bunk + 1 bed); shower and bathroom in the room; linens and towels provided.
  • 4-beds roomsequipped with 4 single beds (2 bunk); shower and bathroom in the room; linens and towels provided.
  • 5-beds room: equipped with 5 single beds (2 bunk + 1 bed); shower and bathroom in the room; linens and towels provided. Mixed-gender. Only 1 available.

Registration Process

1. Participants Application –> 2. Confirmation –> 3. Payment –> 4. Workshop selection

Steps by Step

Step 1: Participants Application. By filling in this form, you can apply for the VSS in a few minutes! Once you have filled in all the required information, you will receive an automatic email from EFIL confirming your application has been submitted.* At this stage you will be asked to express your room preference. Please note that this is not a booking: as there is a limited amount of rooms for each category we can only confirm your preference after you have paid in step 3: payment. Rooms are assigned on a first come first served basis.

Step 2: Confirmation rounds. Every volunteer needs to be approved for participation by their national AFS organisation. Once we receive the decision by your offices, you will get an email telling you whether you have been approved or not for participation. There will be several rounds of confirmation so the sooner you apply the sooner you’ll know!

NB: Approval to participate in the VSS doesn’t mean your office will contribute financially to your participation so make sure to check this with your AFS organisation. – In case you cannot participate, because you did not get a scholarship, you still have to cancel via email to vss@afs.org. Only cancellations to this email are valid!

Step 3: Payment & Booking travel. With the confirmation email you will get the payment instructions. Pay as soon as possible to secure your spot. EFIL will send you an email once your payment has been received. After payment you can start arranging your travel; you will have to communicate these details in the next step of the registration.

Step 4: Workshop Selection and Logistical Details. After the confirmation of your payment, you can sign up for workshops and you will have to provide us with your travel details and other information such as dietary restrictions, etc. Once you have filled in all the required information, you will receive an automatic email from EFIL.*

*If you don’t receive this email please check your spam folder or contact us.


1. Participant Application 13 March 3 June
2. Confirmation Rounds If you apply by 1 May confirmation by 5 May
If you apply by 7 May confirmation by 12 May
If you apply by 14 May confirmation by 19 May
If you apply by 21 May confirmation by 26 May
If you apply by 28 May confirmation by 2 June
If you apply by 4 June confirmation by 9 June
3. Payment 5 May 15 June
4. Workshop selection and travel details 5 June 2 July

Cancellation Policy

In case you decide to withdraw your registration, you will need to cancel by sending an email to vss@afs.org in the EFIL office. Only cancellations to this email are valid! No-payment, no show or stop replying is NOT a cancellation.

IMPORTANT! Once you register on the form you will accept the terms and therefore the cancellation policy; once you are confirmed by your organisation, we assume that you will be a participant subject to the cancellation policy. If the cancellation fee is not paid, you will be excluded from other EFIL activities. 

Please note that these cancellation fees will be charged:

  • If you cancel after 6 June 2023 (23:59 CEST), there will be no reimbursement and you will have to pay the full fee.
Cancel your participation

Arrival and Departure

More information coming soon.


The Venue

This year’s VSS will be hosted in the city of Reims, France, in the Champagne region (Yes, it is where they produce the famous Champagne! 🍾).

Our venue for the entire event will be the Champagne International Residence Centre (CIS), “Éthic Étapes” Reims, specialised in group accommodation and characterised by a multicultural environment that hosts around 100 nationalities every year.

The CIS in Reims is part of Éthic Étapes, a national network of 41 centres in France that gather groups of friends, associations, sportspeople, schoolchildren and individuals travelling worldwide. They share values for sustainable development, along with a spirit of solidarity and responsibility, and they perfectly align with the core values of the EFIL Volunteer Summer Summit.

The CIS Reims is located in the city centre and is within walking distance from the main train station of Reims. Soon we will share detailed information about how to get to the venue in the InfoBooklet and

If you want to know more about the venue, you can consult their website: Centre International de Séjour de Champagne

Didn’t find the information you were looking for?  Check the Frequently Asked Question