– Maternity leave replacement-

The European Federation for Intercultural Learning (EFIL) is hiring a Advocacy and School relations Coordinator for a maternity replacement within its Secretariat in Brussels. S/He will report directly to the Secretary-General.

EFIL is an international non-profit organisation based in Brussels with 29 Members including all European AFS Organisations. The members are volunteer-based educational organisations that offer long- and short-term intercultural stays for young people in a worldwide network.

EFIL is a key player in Europe in the field of intercultural learning. Its main activities focus on supporting and developing its member organisations with advocacy work, sharing of know-how, organising training events, coordinating projects and programmes. EFIL’s activities often are financially supported by the European institutions.

At the EFIL Secretariat in Brussels, a team of 6 professionals and a variable number of volunteers/interns work in a dynamic, international and multicultural environment. EFIL recognises all relevant work and education experiences, including those acquired in non-formal learning and volunteer environments. English is the language of communication at the EFIL Secretariat and within the EFIL network.

Main tasks:

The Advocacy and School relations Coordinator will be responsible for the coordination (preparation, implementation, follow-up, and reporting) of the following activities:

  • GENERAL ADVOCACY: EFIL runs two advocacy campaigns: ‘Recognise Study Abroad’ and ‘More Pupil Mobility’. The Coordinator will follow up on these campaigns together with the campaign’s partners. Moreover, the Coordinator will attend relevant advocacy events in Brussels (school and youth sector), especially related to the Erasmus+ programme and the European Education area initiative.
  • COORDINATION OF THE EFIL ADVOCACY STEERING GROUP and POOL OF ADVOCACY FELLOWS and EXPERTS: EFIL’s Advocacy is supported by these two structures. The Advocacy Steering Group is made by the volunteers representing EFIL externally towards Platforms (Youth Forum, Advisory Council on Youth…) while the Pool of Advocacy fellows and experts is made by volunteers who represent EFIL at European level conferences. The Coordinator will need to liaise with these two groups, and therefore ensure EFIL’s presence in the relevant Platforms and conferences.
  • EUROPEAN EDUCATION POLICY NETWORK: EFIL is member of the new European Education Policy Network led by the European School Heads Association. The Coordinator will follow the work of the network and provide EFIL’s contribution, in coordination with the colleagues at EFIL.
  • EFIL ADVOCACY FELLOWSHIP PROGRAMME: EFIL will launch in March 2019 the Advocacy Fellowship Programme, namely a blended learning initiative for maximum 29 volunteers from its network who will have the mandate to engage in national level advocacy and contribute to European level advocacy. The initiative will run until December and will be managed by a Preparatory team of volunteers and staff from the AFS network. The task of the Coordinator will be the one of coordinating this team and the fellowship programme. The fellowship programme includes a in-person seminar in Krakow on 28 May-2 June, which is also under the responsibility of the Coordinator. EFIL’s Head of Training will also provide support for this activity. A preparatory team meeting is foreseen for January or February 2019 and the Coordinator will be expected to attend.
  • FORUM ON INTERCULTURAL LEARNING AND EXCHANGE: Fondazione Intercultura organises annually this conference together with EFIL and AFS Intercultural Programs. This event will take place in Colle Val d’Elsa (Italy) at the beginning of November and will bring together practitioners and researchers in the field. The task of the coordinator will be the one of recruiting participants as indicated by the already formed Preparatory team.
  • EFIL CLASS EXCHANGES INITIATIVE: EFIL will launch an initiative for supporting AFS organisations in running class exchanges with schools. The task of the coordinator is to manage the project together with a Preparatory team and deliver its first outputs, namely educational materials, in May. The Preparatory team will meet in-person in January or February and the Coordinator will be expected to attend.The Coordinator will also be supported by another EFIL staff in this task.
  • INTERNATIONAL TEACHER TRAINING: in summer 2019 EFIL will organise an international teacher training based on the model developed within the project ‘Intercultural Learning for Pupils and Teachers’. The dates are not yet defined. The task of the Coordinator will be the one of managing the Preparatory team of volunteers, recruit participants, organise the logistics of the event, attend the event and ensure follow-up. The Coordinator will also follow up on the dissemination of results of the above mentioned project.
  • SCHOOL RELATIONS SEMINAR: in September or October 2019 EFIL will organise a seminar focused on relations with schools and the promotion of teacher training on intercultural learning and class exchanges. The participants will be volunteers from the EFIL network. The task of the Coordinator will be the one of managing the Preparatory team of volunteers, recruit participants,

organise the logistics of the event, attend the event and ensure follow-up.

  • COOPERATION WITH AFS INTERNATIONAL: EFIL works closely with AFS International in New York as EFIL’s mission is to support AFS organisations in Europe to fulfill the AFS International strategy. At the moment there are three initiatives related to advocacy and school relations where EFIL is involved: the AFS Global Conference, and the projects ‘Globalizing Schools and Institutions’, and ‘AFS Center for Intercultural Learning and Global competence’.

o Involvement in drafting funding proposals to secure the financial

sustainability of EFIL and its activities (Erasmus+, European Youth Foundation, etc.); o Contribution to EFIL newsletter; o Drafting of reporting documents to the Board; o Other duties as assigned.

Profile of the Candidate


  • A good understanding of and experience in the sector of volunteer-based, educational and youth-oriented non-governmental and non-profit organisations, preferably focused on intercultural exchange and the school sector.
  • Leadership and organisational skills including relevant experience with coordination of events and facilitating in-person and virtual volunteer teams.
  • Strong communications skills in an international and online-based setting, including ability to build relationships across the network.
  • Knowledge about and experience with EU policies in the field of education and youth, European programmes and funding institutions.
  • Basic competence in project financial and administrative management, including reporting to funding institutions.
  • Excellent oral and written English language skills; able to convey information effectively in a coherent, courteous and tactful manner.
  • Strong interpersonal skills, service-oriented, mission-driven, able to work with minimal supervision as well as in team; passionate enthusiasm and commitment to high performance and results; high standards of accuracy, thoroughness and quality; able to meet deadlines, work efficiently and set priorities appropriately.
  • Knowledge of standard Microsoft Office software, Gmail and familiarity with effective use of social media (Facebook, Instagram, Twitter, etc.).
  • Prepared to live in Brussels or surroundings; prepared to travel regularly, including occasional week-end traveling. Must be legally eligible to work in the EU or possess a work permit in Belgium. Desired:
  • Familiarity or a history with AFS Intercultural Programs.
  • Relevant prior experience as a trainer and in training design, including online learning.

Terms of Contract

  • Location: Brussels, Belgium.
  • Duration of the contract: 8 months.
  • Working regime: see breakdown below.

o 50% in March
o 80% in April
o 80% in May
o 80% in June
o 80% in July
o 80% in August
o 50% in September
o 50% in October

This working regime allows for an overlap with the Head of Advocacy (March, September and October). The candidates are expected to attend 2 or 3 in-person meetings of 2-3 days (most probably in the weekend) in January and February (dates to be defined). Costs are covered by EFIL. The days worked in January and February will be compensated with compensation days during the 8 months of work contract.

  • Gross salary: 1750 euros gross per month for a full time
  • Annual leave: 2 days per full time month
  • Suggested starting date: Monday 4 March 2019.


  • Please send to Elisa Briga, Head of Advocacy at EFIL ([email protected]),
    o a motivation letter;
    o a resume (CV);
  • Please note that incomplete applications will not be considered.
  • Application deadline: position open until filled.
  • Only pre-selected applicants will be contacted and invited for a Zoom call interview, tentative dates: 3-4-5 December 2018.

European Federation for Intercultural Learning (EFIL) Roger Vandendriesschelaan 18, 1150 Brussels Tel: +32 2 514 52 50 www.efil.afs/org